In Sierra Leone the conditions ‘Formal publications’, Formal documents’, and ‘general public files’ are synonymous with federal government publications. Govt publications, simply put, are documents produced by federal government and local and quasi-governing administration bodies explaining and integrating sights and polices. They depict the historical and current development authorities of presidency and provide details on lots of subjects to incorporate Political Science, Economics, Finance, Statistics, Labor, Field, Record, Global Relations, Agriculture, Geology and Meteorology. Katz (1997) classed these publications into: (one) data of government administration (two).analysis documents for experts such as a substantial variety of figures and details of price to science and company (3).preferred sources of knowledge. Their Bodily sort remaining both a ebook, pamphlet, magazine, report monograph or electronic, Specially CD-ROM (p.387).

Bibliographic Regulate in many areas of the planet is seemingly unsatisfactory owing mostly to not enough awareness of the value of bibliographic tools in exploration in governing administration publications. The us of The united states, such as, was for a long period a pioneer In this particular field. As far back as 1895 the Printing Act of January twelve of that yr (28 statute, 601-624) not merely set up centralized printing and distribution of federal documents and also instructed the Superintendent of Files to offer acceptable equipment for bibliographic Charge of the paperwork published. Great Britain is An impressive exception for as far back as 1807 collections of parliamentary papers ended up printed. International locations for instance Sweden, Italy, Netherlands, Germany and Japan commenced separating authorities document bibliographies mostly during the twenties and 1930s (Palic,1975). Nevertheless an incredible require for your use of government publications was felt next Environment War eleven (1939-1945), when there was an elevated desire inside the authoritative information and facts contained in these kinds of publications as posited by Kid’s (1942) in his introductory notes that ‘A growing number of the value of govt documentation is becoming acknowledged despite the refractory nature of Many of these elements’

In parallel the emphasis made on the usefulness of presidency publications in Sierra Leone is connected to the development of printing which can be traced way back to the founding with the Colony of Sierra Leone in 1787. Even though the field did not endure the French assault of 1794 the inspiration stone of what afterwards turned known as The federal government Printing Section was laid in 1925 when it was billed Along with the production of small notices for official use. At present the Office prints all govt publications and provides stationery and Business office products of government departments. It also undertakes a fair amount of money of commercial printing as cash flow generating actions.

Government publications generally have the advantage of being One of the ideal of their subject fields usually not quickly accessible to others (Smith, 1993). In lieu from the extent and complexity of presidency routines there is a require for your prevalent dissemination of details about these routines and for preferred integration of presidency policy. No surprise why governing administration publications have Particular worth to educational library collections and their authority is permanent. In educational libraries in Sierra Leone these publications are put apart into a special assortment manned by a curator as at Fourah Bay Higher education Library. Some are retained in vertical data files; Other folks are placed in pamphlet containers, whilst These like maps and surveys are given specialised storage. These publications are obtained mainly by order, deposit, donation, exchange and photocopying. The Government Printing Department is responsible for their publication


The expansion of government in Sierra Leone’s article-war reconstruction era at local, national and international stages has resulted in escalating her affect about the lifetime of the citizenry. Concurrently with this growth would be the proliferation of official and semi Formal organizations, commissions and bureaus which continue on to publish will work including directories, restrictions, reviews, charges, Functions and specialized literature which quite a few a scientists, educators, general public assistance functionaries, welfare recipients plus the unemployed can not do devoid of reference to these types of publications. Due to the fact librarians function interface amongst buyers and authorities they have got for extensive regarded the issues which such a plethora of assortment can pose and are producing large strides to address the issue. The essence Here’s to supply systematic controls to steer clear of the disappearance, into oblivion, of important official publications.

In Sierra Leone authorities publications fall inside three basic courses: Government, Legislative ands Judicial. The manager publications involve These issued because of the Workplaces with the President as well as the Vp, and many unbiased offices and institutions for example National Commission for Social Motion (NaCSA), National Profits Authority (NRA), Anti Corruption Commission (ACC), Nationwide Fee for Privatization (NCP) along with the Place of work in the Ombudsman. Also bundled are governing administration ministries such as the Ministries of protection; Schooling, Youth and Athletics; Foreign Affairs and Global Co-Procedure; Tourism and Cultural Affairs; Neighborhood Government and Group Growth; Agriculture, Forestry and Foods Stability; Trade and Sector; Internal Affairs; labor and Industrial Relations; and Improvement and Economic Organizing.

The Ministry of Trade and Field, as an example, is chargeable for the two interior and Worldwide trade as well as advertising of exports. It’s got powers above customs and excise, tariffs, insurance plan, patents, logos, requirements, weights and steps. The Ministry of International Affairs and International Cooperation is liable for Sierra Leone’s romance with international and Commonwealth countries although the Ministry of Agriculture, Forestry and Meals Safety is answerable for administrating federal government policy on agriculture, horticulture and meals security. This Ministry presents useful assistance to farmers, professional producers of horticultural crops and investigate.The Ministry of Inside Affairs offers with the upkeep of law and get, the Police and Fire Forces, administration from the prisons as well as procedure of offenders. Other miscellaneous issues dealt with by this ministry contain explosives, firearms, hazardous medications, prisons, shops, public security, enjoyment, cremation, bylaws and superior rule and official business enterprise. The aforementioned capabilities and related kinds carried out by other ministries have to have the development and upkeep of publications. You can find also documentation of press briefings provided with the assorted heads of ministries and newsletters, which happen to be channels for respective ministries there-by building them additional community-relations aware.

Legislative publications incorporate the data and debates of Parliament plus the reviews of hearings from the diversified Parliamentary Committees. Involved listed here are also several policy statements in reply to parliamentary questions. The Hansard is yet another abundant source for public issues as it provides Formal details and sights about parliamentary debates.

Publications with the Judiciary branch of presidency consist generally of studies of presidency selections by the Justice of the peace, Appeals and Supreme Courts. Found in this arm of presidency are law guides, ‘annual registers’, condition trials and rulings, the Structure, international treaties, protocols, peace accords, Functions, expenditures and digests of regional newspapers. These publications provide the judiciary with pertinent information on multifarious authorized issues. This sort of info is needed to be factual and politically impartial.

The town and District Councils, getting quasi-governing administration establishments, supply paperwork labeled as governing administration publications. These consist of constructing codes, instructional growth, health and sanitation, laws on waste disposal, usage of firearms and fire machines. Also you’ll find federal government departments which offer statistical information on an enormous variety of economic, industrial and social demographic facts. Of central worth are Figures Sierra Leone (formerly Central Statistics Workplace-CSO), accountable for countrywide populace census and residential surveys; the Place of work of Births and Deaths which registers and produces yearly statistics of births and deaths during the nation; the Business on the Registrar General to blame for statutory registration of marriages, patents and emblems; the Chamber of Commerce which specializes on company information and facts. These offices deliver alongside one another essential economic and social figures supplied by federal government departments. Other significant governing administration departments would be the Meteorological Business office, which carries on to provide pertinent climate information, as well as the National Archives, which serves as repository of all non-existing govt publications inclusive of nationwide newspapers. The afore-pointed out authorities publications differ in size and size. Created by specialists in the topic, govt publications are not merely authoritative but additionally timely published and manage topics of latest interest. Their reason, In accordance with Katz (1969), is to offer info and remedy concerns and never to provoke discussion or organizational cataloging and administration. They are really beneficial Main reference sources.


Educational libraries in Sierra Leone are those inside the constituent units that kind the place’s two universities, particularly the University of Sierra Leone plus the College of Njala. These libraries stand for the bibliographic Basis with the country’s research fascination. They participate actively inside the distribution and exchange of guide and non-e-book resources to sister institutions everywhere in the state. Collectively these establishments serve learners, college, scholars and scientists which have been engaged in get the job done from the sciences and humanities in addition to most of the people. These libraries have blended resources of over 500,000 volumes, the majority of which are of exceptional scope and good quality. A part of these huge collections are governing administration publications including treaties, Functions, statistical tables and compilations, conventions and documents of diplomatic relations, reviews of government departments, committees, bureau and commissions, census schedules, proclamations and guidelines. The upkeep, preservation and enhancement of these publications are duties shared by educational librarians as their libraries continue on to function countrywide means.


Different motives have been Superior for that inclusion of government publications in academic libraries in Sierra Leone. The needs of the country’s universities are teaching, services, analysis and interpretation and dissemination of investigation. Society sights govt being a reputable and impartial source of authoritative info that ought to be available to its citizens via its numerous publications. Since educational institutions contend with college students who subsequently is going to be long term citizens these need to be informed appropriately. Government’s stance must be known when There may be general public dialogue on wellness, international relations, schooling, agriculture, social protection and trade, to cite a few illustrations. So the necessity for the event of presidency publications in educational libraries as a result elements could speak for the government in diverse routines. Even further educational libraries hold the aims of preservation, conservation and service. And govt publications kind Section of society’s cultural heritage which want conservation and preservation don’t just for exploration uses but in addition for posterity as tangible Major resources of knowledge which teachers can frequently seek advice from. Minimal ponder why as being a evaluate of bibliographic control of these publications librarians continue on to provide catalog’s, checklists, guides, indexes, accessions lists and chosen basic bibliographies made up of substantial information on authorities publications.

1991-2001 was a period of doom in Sierra Leone since it marked the civil war. Fought because of bad governance, nepotism and massive corruption it led to your un-wanton destruction of life and properties. Vital government buildings0 destroyed to reckless abandon incorporated the Nationwide Treasury, Sierra Leone Police premises, regulation courts and also the workplaces with the Freetown City Council all of which housed crucial paperwork continuously consulted by researchers, govt functionaries and the general public. Not withstanding the place is step by step recovering with the re-establishment of nearby government, multi-party democracy, enhanced human, women and child legal rights, the provision of a conducive environment to expenditure, plus a new technique of training (6-3-three-4), to cite but several developments, the efficient Procedure of which demands continual use of presidency publications.

The wide packages in academic establishments incorporate numerous parts of lifetime While using the teaching of historic and geographic concepts; scientific studies are undertaken for enhanced overall health and foodstuff stability; Intercontinental relations and inter-religious comprehending are fostered. Also modern-day Neighborhood lifestyle and also the philosophy of democracy, peace and conflict resolution, superior governance, human legal rights and various ideologies are taught so as that clever conclusions could be drawn. These made academic programs deliver enrichment and data to college students in these fields as economics, govt, health and fitness and sanitation, agriculture, international relations, human legal rights and diplomacy. In help of these different disciplines tutorial libraries provide substantial collections to include nearby products some of which happen to be in the form of presidency publications whereby students, school and researches could share their ordeals and pursuits and establish satisfactory own adjustment with regard various authorities functionaries in Culture. By so undertaking learners are furnished the chance to grow in social usefulness and build their mental pursuits and capabilities so that you can come to be liable users of Modern society. This in turn could assist advertise nationalism. In lieu of these things tutorial libraries attempt to provide liberal collections to incorporate books, serial publications, audio-visuals and government publications.


Authorities publications are Amongst the most handy elements in academic libraries in Sierra Leone. Aside from the general public library, the national archives and parliament library which serve as repositories for this sort of publications tutorial libraries carry on to produce these publications inside their massive assortment. Nevertheless these types of moves will not be bereft of problems. These vary from weak formats by means of deficiency of trade bibliographies to unsatisfactory ways of distribution. The essential issue to all of these libraries is the amount of publications been given, much of that’s very little but Uncooked facts and data utilized to guidance arguments or gathered more for the sake of gathering instead of for any particular factors. Considering that these libraries have limited House to accommodate their quite a few collections the continued acquisition of government publications poses problems to workers.

Tutorial libraries obtain authorities publications mainly by donations Whilst a couple of are obtained by purchase, exchange and photocopy. Once these elements are received They may be envisioned for being processed and organized for use during the library. Sadly There’s been no fastened sample in classifying and Arranging these products in these libraries. Their Firm is possibly by government ministry/department, topic or structure which is frequently puzzling to customers. At Fourah Bay Faculty library, for example, these publications are placed independently from the final assortment which often constrains customers in being forced to depart their looking at place to consult these materials with confined sitting accommodation. Libraries at Njala College Higher education, Institute of Public Administration and Administration (IPAM) and the College of Medication and Allied Overall health Sciences (COMHAS), that are rather modest in dimension combine the publications in their standard selection thereby posing retrieval challenges to customers.

Holding track of government publications is an additional trouble as there aren’t any trade bibliographies printed out that can help trace them. Rarely are these publications mentioned in the national bibliography, Sierra Leone Publications, well prepared by the public/nationwide library. Moreover The federal government Printing Section chargeable for the manufacturing of presidency publications does not have any thorough lists of its publications. Most moments these publications are both returned promptly to your respective ministries/departments possessing them upon completion or despatched to the Government Bookshop available for sale or offered by The federal government Printing Section upon completion, Therefore rendering it tricky to Find retrospective publications. Even worse continue to both equally the Government Printing Department and the Government Bookshop are not interested in publicizing these publications and therefore many customers including educational librarians aren’t mindful of The provision of applicable federal government publications for acquisition thus triggering lapses in the event of those materials in educational libraries. In parallel a person would count on educational libraries to compile detailed lists of this kind of publications but this has not been the case as a result of minimal range of staff manning this collection as well as the quantum of work they’ve to complete In particular all through peak durations when libraries are intensely applied which happens to be time intensive.